Academic Transcription enables university lectures to be captured on audio or video, transcribed, captioned, and distributed to students for “equal and accessible learning.”
What is academic transcription?
The process of transcribing any form of educational session, such as lectures, classes, group projects, or other school-related notes, is known as academic or educational transcription. A student, for example, can record a lesson and subsequently have it transcribed into a readable document. Academic transcribing has the advantage of not being restricted to the classroom. It can also be used to transcribe meetings, study sessions, and personal audio notes for collaborative projects. Let’s look at some of the key advantages of educational transcribing for pupils.
Importance of academic transcription
Postgraduate or Ph.D. students’ lectures or conversations contain a wealth of useful information for their academic careers. Students and teachers frequently videotape their lectures so that they can refer to them later. When it comes to going back to the tape to clarify or uncover specific information, however, hearing the entire audio all over again can be a daunting undertaking. Academic transcribing might assist you save time in this situation.
- When students are unable to jot down lecture notes, or when they are deaf and wish to use transcribed material for tests and papers
- Professors/teaching assistants who wish to record class lectures/discussions in order to improve their teaching approach
- When students or professors conduct interviews in order to gather information for papers, presentations, or documentaries
- When it’s necessary to transcribe student organisation meetings
- Students who are new to English will benefit from the transcripts that have been generated.
- When it’s necessary to transcribe student organisation meetings
Students who are new to English will benefit from the transcripts that have been generated.
Benefits of academic transcription
Benefits of Academic Transcription for Students:
Although a classroom is supposed to be a learning environment, it is easy to become distracted, resulting in poor performance. This is where the service of academic transcription comes in.
1. It allows students to focus during the class
It will allow students to entirely concentrate on what the teacher or lecturer is saying. Students are usually concerned about constantly taking notes on what the teacher says, but they fail to jot down all pertinent information. Students, on the other hand, do not need to be concerned about these issues if the lecture is merely recorded. They can quickly and easily get the audio recordings transcribed into a readable and clear transcript for easy reference.
2. Enables students to keep track of group projects
Keeping track of everything during a group discussion, including all of the major points, discussions, ideas, and so on, can be difficult and chaotic at times unless someone takes careful notes. However, when attempting to write the crucial points, the students may lose focus, causing further confusion and impeding the project’s progress. This is where educational transcribing for future reference comes in helpful. Allowing the recording device to record everything that occurs during the group project and then having it transcribed later might be extremely beneficial and easy. Many transcribing firms have experts that can distinguish between distinct voices and speakers in your gathering.
3. Allows students to reference information while studying and doing assignments
The pupils would benefit from the transcribed text of the courses and lectures because it would serve as a future reference. A fast revision and reading from the transcription while preparing for an assessment would be a convenient and effective approach to study and might also result in improved performance and grades. This is because a high-quality document transcription is well-organized and catalogued, allowing students to quickly find keywords or themes to concentrate on. Referencing extensive notes or even audio, on the other hand, might be time-consuming.
4. Takes the pressure off students
Academic transcribing can greatly lessen the ongoing academic pressure that students endure on a regular basis. Students may now concentrate on the lecture without worrying about missing something vital or losing sight of their notes because academic transcription has already captured and structured all of their study materials.
Benefits of Academic Transcription for Educators
Academic transcribing could assist not only students, but also lecturers and professors. Instead than relying on a software tool to transcribe your notes, instructors and educational institutions should use professional education transcription services to protect the quality and accuracy of transcripts. Here’s how academic transcribing can make a teacher’s job much easier.
1. Simplifies the preparation for classes and lectures
Educators can better coordinate their ideas by recording notes and comments on audio recordings using dictated transcriptions. Teachers may be able to plan and organise lessons more efficiently if those audio files are transcribed. They can transcribe and use the key points, side points, and contents, for example.
2. It can make grading papers easier
By capturing their input on an audio file, the arduous work of assessing papers could be made easier. They can simply record their input for each article and have it transcribed into a text file. They can then use the inputs from that file again. It’s simpler, faster, and more convenient, and it can even be saved for future use.
3. Provides quick and simple study material
All students cannot have their classes transcribed, nor can all students be knowledgeable of “academic transcription” or capable of having lessons recorded. As a result, as a teacher, you might have their videotaped lectures transcribed and distributed to the students. This will give the class simple notes to refer to that are written in the instructors’ terms.
How can you do academic transcription
Recording Quality Matters
Even if a professional is transcribing, a decent quality recording saves time and money. Transcription services may charge you more if your recording is of poor quality. Ascertain that you have a high-quality recording by:
- Sitting in a quiet environment.
- Doing a couple of test recordings before the actual one.
- Using good quality and keeping the microphone closer.
- Using a good quality platform to record, like Zoom or Skype.
- Using a suitable or high-quality recording app or digital recorder.
It is usually preferable to convey your requirements as a client. Communicate what you need from the recording, as well as the format you want it in (word or pdf) and the transcription deadline, as well as any extra requirements. It will save you a lot of time and money if you provide these instructions ahead of time. You must confirm a deadline with the transcribing service provider you have chosen to deal with if you have one. Keep in mind that a hazy schedule may not yield adequate results.
Convert Video to Audio
For transcription, it’s always ideal to convert videos to audios because they can be uploaded rapidly. Uploading a video takes longer than uploading audio, regardless of how fast your internet is. Converting the video to audio ahead of time will save you time. To convert a video to audio, you can utilise a variety of free web programmes.
These are the five methods for saving time and money while completing academic transcriptions. For additional information on academic transcriptions, contact a reputable transcription services business.
Drawbacks of automated transcription
- While this century has seen great progress, AI technology is still in its early stages, with many obstacles to overcome. It also needs to be made more user-friendly.
- Slowdowns or other technical difficulties can occur with any type of software.
- The software has some limitations, for example, it has trouble transcribing fast-spoken sentences.
- Background noise, especially if the speaker has a quiet voice, might drown out the main material.
- Text software has a restricted vocabulary and may not be able to recognise new idioms, goods, or brand names.
The majority of systems come with out-of-the-box voice recognition systems that are trained in general English and do not include industry-specific, unique phrases that are used in many people’s and enterprises’ everyday lives.
Bias in technology is a topic we discuss. Many of the people that create widely used voice recognition technologies come from largely English-speaking North American organisations. This introduces a significant bias in speech recognition systems, which has a significant impact on the accuracy of automated transcription of speakers with accents and speakers who speak in other languages.
Some folks simply speak quickly. Processing is difficult for a machine. Humans can look over a transcript numerous times to make sure they understand what someone is saying, but machines are still not very good at it.
Low Audio Quality
Low-quality microphones can result in poor sound quality. While walking, people take notes. While conversing, they move around the room.
This is linked to poor audio quality. You will notice a significant decline in transcription accuracy if there is ambient noise, such as automobiles passing by, bangs, booms, beeps, music, or anything else.
Although systems are improving at filtering out noise, there is still a long way to go.
It’s difficult to comprehend until you watch hours and hours of people conversing, but you rapidly learn that people enjoy talking over each other.
Our ears are amazing at interpreting this and focusing on what we need to focus on, but machines aren’t.
All of this decreases the automatic transcription’s accuracy. Your final transcript will lose its professionalism as a result of this. If you’re a company that shares information online, this is critical. Furthermore, using automated transcripts for data processing can result in false positives, posing a considerable risk.
The percentage of mistake a transcript can have per word count is determined by transcription accuracy rates. For example, a 97 percent transcription accuracy means that there is a 3% possibility of errors per 1,000 words, or around 30 errors.
One error for an individual or organization can be damaging
Automatic transcriptions can contain potentially grave (and frequently tragically embarrassing) errors, depending on what you’re doing. One of my favourites was the conversion of egotistical into “eagle’s testicles.”
How to select the right academic transcription partner
Are you prepared to select a transcribing service for academic purposes? This checklist was created to remind you of the vital elements that a transcription service should have, as well as to teach you how to select the best academic transcription services for your needs:
- Have a guaranteed accuracy rate of 99 percent. Because you don’t want to waste any of your already limited time rewriting the transcript, this is maybe the most important part of all.
- Provide costs and turnaround times that are flexible to fit your budget and schedule.
- To keep your information safe, use encryption, a firewall, antivirus software, and other security precautions.
- Whether you’re working on an excel spreadsheet, a Word doc, a Google sheet, or something else entirely, you can transcribe numerous formats to fit your academic needs.
- So that you don’t get any unpleasant surprises, be clear and transparent about charges and fees. You will not be charged more per audio minute if your audio file contains speakers with accents, for example.
- Is there adequate insurance in place to protect them and you in the case of a data breach?